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Medical Scheduler

Job Type

Hourly, Permanent, Full-Time

Job Description

Job Description: Under the general supervision of the Scheduling Supervisor and Manager, the Medical Scheduler is responsible and accountable for key activities associated with the scheduling system. Serves as a liaison for external and internal clinical contacts. Must be able to operate a multi-line phone system and provide excellent customer service to patients and clinical staff. Responsible for gathering information and screening patients over the phone, obtaining, and verifying necessary referrals, lab results, prior authorizations, demographics, insurance information and verification. Candidates must have a pleasant speaking voice, professional mannerisms, good computer skills and work well in a fast-paced environment.

Note: Job Descriptions may be revised to suit Business needs at any time.


RESPONSIBILITIES:

  • Schedule, confirm and reschedule patient appointments for all procedures. Coordinates exams with clinical staff when needed.

  • Maintains and updates current information for all Providers, Technologist and CRNA schedules ensuring that Patients are scheduled properly.

  • Obtain, enter, and update all patient information, in the patient electronic records to maintain accuracy for scheduling and billing purposes.

  • Obtains all required information/documents for scheduled exam and procedure; may require verification and clarification by contacting referring providers.

  • Obtains all necessary Laboratory Result for scheduled exams and procedures.

  • Obtain and upload insurance verification eligibility via insurance portals when needed.

  • Responsible for providing patients preparation, pre-operative, medication, and/or other instructions that are required based on established protocols.

  • Maintaining and updating a 24-hour patient list for follow up, assuring patients are promptly scheduled with no delays.

  • Maintaining and returning all phone messages within the departments, assuring prompted response to patients with no delays. Manage call volume in a timely and professional manner.

  • Maintains strictest confidentiality; adheres to all HIPAA guidelines/regulations.

  • Understand and support the department policies and procedures.


SKILLS:

  • Previous experience in a similar work environment

  • Must have basic knowledge of CPT codes and ICD 10 Codes

  • Strong phone, verbal, and written communication skills along with active listening

  • Customer focus and adaptability to different personality types

  • Ability to multi-task, set priorities and manage time effectively

  • Capability to run a second monitor

  • Minimum typing of 30 wpm is required


BENEFITS:

  • 401(k)

  • Life Insurance

  • Health Insurance

  • Dental Insurance

  • Gym Membership

  • Paid Time Off

  • Paid Holidays


SCHEDULE:

  • 8-hour Shift; 40 hours per week

  • Day Shift

  • Monday to Friday; Saturdays

Work Week: Monday-Friday (7:00AM-4:00PM, 8:00AM-5:00PM or 9:00AM-6:00PM)Weekend Work Required: Flexibility to work every other Saturday (7:00AM-12:00PM or 8:00AM-1:00PM)

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Equal Opportunity Employer

Guam Radiology Consultants and its affiliates are an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

If you think you are a good fit for our team, we would love to hear from you. Please include your resume with your email. Thanks, and good luck!


Job Type: Full-time

Salary: From $13.00 per hour

Benefits:


  • 401(k)

  • Dental insurance

  • Health insurance

  • Life insurance

  • Paid time off

  • Paid Holidays


Healthcare setting:


  • Outpatient

  • Private practice


Medical specialties:


  • Cardiology

  • Nuclear Medicine

  • Pain Medicine

  • Radiology


Schedule:


  • 8 hour shift

  • Monday to Friday

  • Weekends as needed


Ability to commute/relocate:


  • Tamuning, GU 96913: Reliably commute or planning to relocate before starting work (Required)


Experience:


  • Medical Receptionists & Patient Registrars: 2 years (Required)

  • Customer service: 1 year (Required)

  • Medical terminology: 1 year (Required)

  • Computer skills: 1 year (Required)


Work Location: In person


Requirements

EDUCATION:

  • High school diploma or GED required


EXPERIENCE:

  • 1 - 2 years Call Center and/or Customer Service environment preferred

  • 1 - 2 years experience in a Centralized Scheduling Department and / or Patient Services Department preferred

  • 1 - 2 years experience with Medical software or EMR preferred

  • Knowledge of HIPAA and all areas of scheduling, including medical terminologies, provider templating, and accepted insurance coverage preferred

Equal Opportunity Employer

Guam Radiology Consultants and its affiliates are an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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